Nih manual system, contact the division of management support, oma on 301 4962832. The army will implement hspd12, in accordance with the policy and guidance. Dod implementation of homeland security presidential directive 12 hspd12 incorporation change 2, march 31, 2011 open pdf 57 kb hspd homeland security presidential directive 12 mandates a governmentwide standard for secure and reliable forms of identification issued by the federal government to its employees and contractor employees under. Before an account is created, users have to fill out an epm user account request form. Nih will adhere to all requirements of hspd12 and its implementing. Enrollment process outline 4step card issuing process download adobe pdf reader. Reference book that documents the process to enroll applicants and issue piv. Acceptable documents for identity proofing department of. Homeland security presidential directive 12 hspd12 overview. This handbook defines departmentwide roles, responsibilities, and procedures to implement va directive 0735, homeland security presidential directive 12 hspd12 program for the management, issuance, and use of identity credentials within the va.
Changes are in store for the cac and its issuance process to make it hspd12 compliant. Validating and monitoring agency issuance of personal identity verification credentials hspd12 guidance requires that agencies complete background checks on all current employees and contractors and issue personal identity verification piv credentials. Ltcc supplemental form for children under age 18 the ltcc supplemental form for assessment of children under 18 dhs 3428c pdf is a required form when screening a child age 18 years or under. Departmental regulation dr 38001 and departmental manual dm 38001 also provide guidance for piv i implementation. As identified in fips 201,the aop oversees privacyrelated matters in the piv. During our audit, the overall responsibility for the implementation and monitoring of the hspd12 was transitioning from the pmo to the office of security and strategic information ossi. If you are an hhs employee, contractor, or affiliate, you can use your hhsissued hspd12 access card to log into ams by clicking on the login button under the hspd12 access cards panel on the left hand side of the ams login page. The purpose of this document is to establish a comprehensive policy for the implementation of homeland security presidential directive 12 hspd 12 at nih. What is the effect of hspd12 on usda procurements and contracts. As these standards evolve, gsa is at the forefront of offering efficient, innovate hspd12 and other office of management and budget policy compliant products and services. Dmdc has produced a couple of key reference documents see text box below.
Everify is the best means available to determine the employment eligibility of new hires. Written inquiries are sent to current and past employers, schools attended, and references. Introduction to dod hspd12 cac credentialing ps112. Policy for a common identification standard for federal. A complete list of references is at attachment 1 to this enclosure. Jeanette thornton may 4, 2005 ombs oversight effort develop implementation guidance currently out for public comment address policy issues support implementation plan template ensure consistent implementation oversee of gsas acquisitionsmartbuy activities directive schedule implementation guidance outline to whom does the directive apply. Final adjustment in the designation process must take into account unique. All security clearance adjudications are required to provide essentially the same due process rights, regardless of whether the appointment is for a competitive service, excepted service, or. Personal identity verification piv of federal employees. Purpose this document establishes hspd12 investigative and adjudicative policy and procedures consistent with references dh to support credentialing determinations for. Although hspd12 and fips 201 only mention employees and contractors, usaid is aware that there.
Policy for a common identification standard for federal employees and contractors 1 wide variations in the quality and security of forms of identification used to gain access to secure federal and other facilities where there is potential for terrorist attacks need to. Agencies are required to post to their federal agency public website quarterly reports on the number of piv credentials issued. Provided the necessary data schema necessary for the preenrollment process. Homeland security presidential directive 12 hspd12, issued in august 2004, recognized a need to eliminate the wide variations in the quality and security of identiication used to gain access to federal facilities where there is potential for terrorist attacks. Homeland security presidential directive 12 hspd 12, dated august 27, 2004, entitled policy for a. The purchase card is a simplified acquisition method, designed to reduce procurement lead time and cost, as well as streamline the payment procedures and reduce paperwork. Below, find the quarterly status reports for homeland security presidential directive hspd 12 implementation. October 2006 marked the implementation date for issuing federal identification credentials in accordance with the homeland security presidential directive12 hspd12 standard president bush signed hspd12 in august 2004. Office of the press secretary the white house august 27, 2004. Department of homeland security dhs in partnership with the social security administration ssa that allows participating employers to electronically verify their employees employment eligibility. If your case receives a favorable employment suitability determination, your background investigation will be adjudicated for a security clearance. Standards and policies federal identity, credential, and access. When hspd12 and fips 201 are fully implemented, there will be interoperability among federal agencies with respect to these new smart card id, allowing them to be accepted by fellow agencies as reliable identification.
Logging into ams with an hhsissued hspd12 access card. Security officer web portal document validation feature guide and other usaccess system. Homeland security presidential directive 12 hspd12, signed on august 27, 2004, was. The dhs hspd12 procedures reference book establishes the. Dhs needs to make improvements to its hspd12 program, the governmentwide system that gives employees and contractors access to facilities and systems, according to an oig report. Hhs ams how to log into ams with an hspd12 access card. The department of homeland security dhs office of inspector general was established by the. Homeland security act of 2002 public law 107296 by amendment to the inspector general act of 1978. August 27, 2004 homeland security presidential directivehspd 12 subject. Common access card cac smart id card for activeduty military personnel, selected reserve, dod civilian employees, and eligible contractor personnel. As directed by hspd12, the national institute of standards and technology nist promulgated federal information processing standard fips 201.
Personal identity verification piv of federal employees and contractors. Hspd12 implementation status reports homeland security. In its mission to secure the homeland, the department of homeland security dhs collects personal information, also known as personally identifiable information pii, from u. On june 30, 2008, in executive order 467, reforming processes related to suitability for government employment, fitness for contractor employees. Hspd12 directs the implementation of a new standardized badging process, which is designed to enhance security, reduce identity fraud, and protect the. Homeland security presidential directive 12 hspd12, policy for a common. Hspd12 establishes the requirement for a mandatory governmentwide standard for secure and reliable forms of identification for federal employees and contractors. Resource and security issues hinder dhs implementation of. Welcome to the homeland secu rity presidential directive 12 hspd12 overview module, the first in a series of informational modules designed to familiarize you with the new common identification standard. Homeland security presidental directive hspd12 badge. Supplemental guide for federal contractors everify. Failure to comply with the background investigation process will result in the. Everify is a free, internetbased system operated by the u. Homeland security presidential directive 12 hspd12.
The 2004 hspd12 directive sought to establish universal identification standards. What are hspd12 credentialing determinations and how do they work. The hspd12 program manager is a federal employee, within dpsacserors, responsible for the administration and. Delegated acquisition involves delegated procurement authorities granted to the ics to award specific types of orders to vendors without using the offices of acquisition. Ssa piv card issuance report m0706 reporting of homeland security presidential directive 12 hspd12 implementation status. August 27, 2004 homeland security presidential directivehspd 11.
Reference c provides final governmentwide credentialing standards to be used by all agencies in determining whether to issue, deny, or revoke personal identity verification piv credentials for their employees and contractor personnel, including those who are nonunited states citizens. Nih manual system, contact the division of management support, oma on 3014962832. Nasa desk guide for suitability and security clearance. It is a requirement that the identity of a doe digital identity subscriber be verified against acceptable identity source documents.
Hspd12 qhomeland security presidential directive 12 hspd12 was issued by the white house on august 27, 2004. Motivated by the need to secure access to federal and other facilities where there is potential for terrorist attacks, hspd12 requires the development and deployment of a common and reliable id. Either of these badges individually are sufficient identification. Hspd 12, policy for a common identification standard for federal employees and contractors. A subscriber must appear in person and present their federal agency identification badge or hspd12 badge as proof of identity. All employees are required to present two forms of identity and are subject to investigation before they can be issued a piv approved badge. Establish processes to support the implementation of a piv program. Hspd12, policies for a common identification standard for federal employees. Insert your hspd12 access card into your computers card reader and, on the ams login page, click the login.
Hspd12 and the criticalmass factorthe value of the new identity credentials that homeland security presidential directive 12 requires will depend on how well agencies respond to the hspd12 mandate. Aapd 0612 homeland security presidential directive12. Ams accepts the use of some externallyissued hspd12 access cards to log into the site, however, those must be registered with ams prior to first use. Employee goes through the activation process to obtain id card. The homeland security program directive 12 was introduced in 2004 to ensure that a secure and reliable form of identification was used to gain access to federally.
We developed a preenrollment application to initiate the hspd12 process. Social security online homeland security presidential. Policy for a common identification standard for federal employees and contractors. Hspd12 program manager the hspd12 program manager serves as the nih senior authorizing official sao and piv card issuing manager pcim and manages the daytoday operations of all piv card issuing facilities pcif. Hspd12 homeland security presidential directive 12.
Provided a secure and interoperable interface for applicants to input identity data. Agar advisory 81 addresses implementation of piv i for usda acquisitions, namely the procedures and terms needed for contracts or orders awarded, or options exercised, on or after october 27, 2005. Homeland security presidential directivehspd12 hspd12 jpl. The other two programs encompass national security clearances and federal employment suitabilityfitness. Provided a applicant to apply and sponsors to approve the request. Homeland security presidential directive 12 homeland. Hspd 12 advanced fingerprint results, june 8, 2006 g homeland security presidential directive12, policy for a common identification standard for federal employees and contractors, august 27, 2004 h sections 552, 552a.
Effective process for piv card issuance, but additional controls needed. Policy for a common identification standard for federal employees and contractors there are wide variations in the quality and security of identification used to gain access to secure facilities where there is potential for terrorist attacks. The department of homeland security dhs office of inspector general oig was established by. Dhs 3428b, accessible through forms edocs, gives instructions on how to determine the case mix classification for persons age 18 and older. The hspd12 web site is your resource for details concerning the implementation of homeland security initiatives at the social security administration. These procedures are recommended and were developed to reduce the length of time required for suitability and security clearance processing, as well as to reduce the number of times the investigative process changes hands. Department of homeland security privacy impact assessment. This appendix references 5 cfr 732 as one of the uniqueness adjustment factors. Hspd12, policies for a common identification standard for federal employees and contractors, was signed in august 2004 and is one of three major federal personnel security programs. This policy document aims to ensure that nih complies with all applicable federal authorities, policies, and directives.
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